Oregon Apostille Services

Before you start

1. 1Identify the document type and the office that issued it.
2. 2Confirm the destination country's treaty relationship and the receiving authority's exact requirements.
3. 3Send us a scan for preparation review before committing originals.

Choose the right Oregon birth certificate

• Oregon uses different birth certificate formats according to the year of birth.
• For a person born before 2008, the Health Authority requires the full-image option when ordering for authentication/apostille or dual citizenship.
• For births in 2008 or later, select the computer-issued certificate; it contains all the filed birth data.
• Online, phone and in-person ordering systems generally determine the format from the birth year and stated purpose.
• Give the actual reason for ordering, and follow the paper-form selection instructions when ordering by mail or drop box.
• Identity and eligibility requirements still apply.

Use certified originals for vital records

• Birth and death records may come from Oregon's Center for Health Statistics or the event county.
• Marriage and dissolution certificates are available through the Center.
• Submit the original certified copy, not a photocopy.
• County certifications need the certifying clerk's printed name.
• For private notarized documents, submit the original with a complete notarial certificate.
• Each document requires its own authentication; clearly listed documents can share a request form.

Court records and background checks

• Documents signed by an Oregon circuit clerk or judge need the official's signature, printed name and title.
• For an Oregon State Police or local police background check, the state requires the issuing official's signature to be notarized; an online records check is not sufficient.
• Do not send fingerprint cards as the document to authenticate.
• Oregon cannot apostille FBI checks or another state's vital records.

School transcripts and diplomas

• Ask the registrar or other school records official to certify the record's authenticity and arrange notarization of that statement.
• Oregon's school guidance describes the official signing before the notary, followed by submission to the Corporation Division.
• Check the receiving institution's requirements first; a school seal or an ordinary downloaded transcript does not establish that this preparation has been completed.
• The state's sample procedures are guidance, not a guarantee that a particular recipient will accept the record.

Coordinate delivery to Salem

• Oregon allows a VitalChek order to be shipped directly to the Corporation Division.
• That does not automatically order an apostille: separately submit the authentication request, payment and return envelope or prepaid, preprinted FedEx/UPS label so the office can match the record.
• Verify the current request form and delivery instructions before mailing.

Keep the completed document intact

• Do not detach an attached apostille to add pages; Oregon says removal invalidates the certificate.
• The certification concerns the official signature, seal and capacity, not approval of the document's contents.
• Confirm the recipient's translation and other acceptance conditions before submission.

Federal documents and destination requirements

• An FBI background check follows the federal U.S. Department of State process. Sending it through Oregon does not convert it into a state document.
• We can help identify whether the Apostille Convention applies to the destination relationship or whether authentication and further legalization need coordination.
• The receiving authority decides what documents, translations and recent copies it requires.

Oregon document routing

Document review and service coordination

• Miami Dade Apostille is a private coordinator, not a government agency or law firm.
• We assist with document review, state or federal processing and certified translations through qualified translators.
• We handle the required steps from start to finish, so you do not have to navigate each office on your own.
• Remote online notarization may suit eligible private documents, subject to identity, witness, document and recipient conditions. A Florida notarial act follows the Florida route; it does not replace Oregon certification of an Oregon public record.
• We do not provide legal advice.

Frequently asked questions

Oregon locations served

Miami Dade Apostille serves clients throughout Oregon by mail. Documents can be sent from anywhere in the state — no in-person visit to our office is required.

• Portland
• Salem
• Eugene
• Gresham
• Hillsboro
• Beaverton
• Bend
• Medford
• Springfield
• Corvallis

Sources

• Oregon Health Authority: order a birth certificate ↗
• Oregon SOS: how to get an authentication or apostille ↗
• Oregon SOS: authentication FAQ ↗
• Oregon SOS: school notarization of transcripts and diplomas ↗