Your Complete Apostille Resource Guide

This guide consolidates everything you need to know about apostilles into a single reference — document types, authorities, process steps, country requirements, and common pitfalls. Bookmark it and return whenever you have a question.

What Is an Apostille?

An apostille is a certificate issued by a designated government authority that authenticates the signature and seal of a public official on a document, making it legally recognized in all countries that are members of the Hague Apostille Convention (currently 125+ countries). The apostille does not certify the content of the document — only the authenticity of the official's signature. Apostille vs. notarization — full explanation.

Which Authority Issues Your Apostille?

• Florida-issued documents: Florida Secretary of State (Tallahassee)
• Federal documents (FBI, federal courts, USPTO, IRS, federal agencies): US Department of State (Washington, DC)
• Documents from other US states: That state's Secretary of State

Document Types Quick Reference

• Birth certificates: Certified copy from FL Dept of Health → FL Secretary of State apostille. Full guide.
• Marriage certificates: Certified copy from county clerk → FL Secretary of State apostille. Full guide.
• FBI background checks: FBI Identity History Summary → US Dept of State apostille. Full guide.
• Diplomas / transcripts: Must be notarized by FL notary → FL Secretary of State apostille. Full guide.
• Powers of attorney: Must be notarized → FL Secretary of State apostille. Full guide.
• Corporate documents: Certificate of good standing, articles of incorporation → FL Secretary of State apostille. Full guide.
• Court records: Certified copy from clerk of court → FL Secretary of State apostille. Full guide.

Process Overview

1. Send document scan for free review — Miami Dade Apostille identifies authority and requirements
2. Obtain certified copy if needed (vital records)
3. Notarize if required (privately-issued documents)
4. Submit to correct apostille authority
5. Arrange certified translation if destination country requires it
6. Receive apostilled document — ready for use abroad

Country Requirements

Requirements vary by destination country. Some countries require translation; some require specific document formats; some are not Hague Convention members and require embassy legalization instead of an apostille. Check requirements for your specific country.

Non-Hague Countries

For countries not in the Hague Convention — UAE, Kuwait, Qatar, Lebanon, Jordan, Cuba, and others — an apostille is not sufficient. These countries require embassy legalization (consular legalization). Miami Dade Apostille handles embassy legalization for all non-Hague countries. Check your country's status.

Turnaround Times

• Standard: 3–5 business days at the FL Secretary of State's office
• Expedited: Same-day or next-day processing available
• Emergency: 24-hour service available — call 1-800-631-9171

Ready to move forward? Book an appointment or call us at 1-800-631-9171.