Online Apostille Services: How They Work

The term "online apostille service" is used in two different ways — and understanding the distinction is important before you choose a provider. This article clarifies what is actually possible online and how Miami Dade Apostille coordinates the process for clients anywhere in the world.

What "Online Apostille" Actually Means

An apostille is issued by a government authority — the Florida Secretary of State or the US Department of State. No private company can issue an apostille online. What an online apostille service actually does is coordinate the process on your behalf — receiving your documents, submitting them to the government authority, and returning the apostilled documents to you.

What Can Be Done Remotely

• Document review: Send a scan — we review your document and confirm what is needed before you ship anything
• Remote online notarization (RON): If your document needs to be notarized first, we coordinate RON via video conference — no in-person visit required
• Document submission: We submit your original documents to the Florida Secretary of State or US Department of State on your behalf
• Return shipping: We return the apostilled documents to you by courier — anywhere in the US or internationally

What Cannot Be Done Remotely

• The apostille itself: The government authority must physically process and stamp the original document — this cannot be done electronically for most transactions (though Florida's e-apostille program is expanding)
• Original document submission: You must send your original document — not a scan — for apostille processing

How Miami Dade Apostille Coordinates Remotely

1. Send a scan of your document for free review
2. We confirm requirements and provide shipping instructions
3. Ship your original document to our Miami office
4. We process and return the apostilled document to you

Miami Dade Apostille serves clients throughout the US and internationally. We have coordinated apostilles for clients in all 50 states and dozens of countries. Contact us to get started.